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King Bridge Meeting Minutes 9/7/05

Filed Under king bridge, meeting notes 

September 7, 2005
MLK Park
7:00pm
Attendance: Steve Brandt, Peter Hallstrom, Mark Hinds, Steve Jevning, and David Motzenbecker
KFNA Staff: Joanna S. Hallstrom, NRP Project Organizer

1)       Introductions: none

2)       Approval of August Minutes: Approved

3)       MnDOT Meeting: Motzenbecker and Hinds met with Dave Halls, Tom O’Kief and two other bridge engineer advisors at the Minnesota Department of Transportation (MnDOT). MnDOT has a list of pre-qualified engineers and designers that are required to be included in any MnDOT project. However, only one pre-qualified specialist is required to be on a team (need to define “team” ?). The pre-qualified specialists will act as the local consultants for the project.

Local involvement will help with the practical logistics of the bridge design/building as well as reduce some of the project costs by having a local architect of record work with the designer. This project requires a level II firm.

Overall, the meeting was positive and the advice received from MnDOT informed the final draft of the RFQ. Motzenbecker and Hinds felt that MnDOT was very supportive of the preliminary groundwork done by KBP. The next step is to finish the RFQ and submit it to MnDOT for review. Brandt will edit the RFQ before it is submitted.

4)       Festival Update: Jevning and Hinds dropped off photos of the Festival Bridge Building Triathlon along with bridge models to the Mayors office. The display is set up in the lobby, on a table to the right of the Mayor’s office door.

Mayor Rybak was very supportive and suggested contacting the Minneapolis Convention Center about the project. The KBP bridge project would be of interest to the Minneapolis Convention Center because it is being developed as a gateway into Minneapolis. The Mayor wants KBP to put up an explanation of the bridge project by the display. He asked that it including a fundraising “ask” to help gather financial support.

Hind expects to get the bridge design survey results from the Minneapolis Design Center this week. Over 100 surveys were completed between the festival and farmer’s market. Hind wrote a letter of support for MDC for the APA awards.

5)       Coloring Contest:  The KBP committee reviewed information from the Star Tribune coloring contest. KBP decided that the bridge coloring contest should be open for one month. The contest will be announced in the SWJ, on the KFNA webpage, and to local schools. There will be four contestant categories: 8-yrs and younger, 9 to14-yrs, 15 to18-yrs. and 18-yrs and over. There will also be a grand champion. KBP judges will have one month to review the entries and winners will be announced in the SWJ and on the KFNA website one month from the close of the contest.

Other Rules and Details: All entries must be post marked by the due date. Contestants will be allowed to photo copy or download the coloring sheet, besides using the newsprint form. All entries will become property of KBP and entries will not be returned. Only one entry will be allowed per person and the contest is open to anyone (regardless of where they live). Electronic artwork will not be accepted. There will be a first and second place winner in each category and a grand prizewinner. The teacher who submits the most student entries will also get a prize. Grand prize will be $100 cash, first place will be $50 (cash or value), and second prize will be $25 (cash or value). Jevning suggested sending every contestant a post card confirming the receipt of their entry as well as a coupon (printed on the post card) for one free Sebastian Joe’s ice cream cone.

KBP will solicit business donations for prizes and recognize each business that contributed in coloring contest announcements.

The KBP committee discussed a possible name for the bridge coloring contest. Ideas include: Bridge Salon and King Bridge Coloring Contest. The committee also talked about ways to make the contest fun. Jevning suggested having creative entry rules (i.e. Contestants must be residents of the planet earth.).

The proposed contest dates are: January 16 – contest opening / February 13 – contest close / March 13 – winners announcement.

The committee discussed whether or not to have judges from outside the committee. Jevning made a point that inviting outside judges will expose the project that more people and help to build more financial support.

6)       Communications Update: Hinds has not had time to meet with the web designer. J. Hallstrom submitted quotes for KBP letterhead, envelopes, and business cards. Hinds and Hallstrom will discuss these details outside the committee meeting time.

Jevning reminded that committee that KBP needs to review who else needs to be included in the bridge project. KBP had started creating lists of target groups (e.g. organizations, businesses, churches, residents, government officials) from whom to build support from and involve in the project. Jevning commented that KBP needs to finalize the supporting entities / partnerships before the project is ready to take any more larger steps forward.

7)       Fundraising:
Hinds passed the Common Grant Application form over the Brandt. Brandt will work on the body of the grant. Hinds will gather the needed attachments. P. Hallstrom researched grant deadlines. Most deadlines are quarterly, many are open year round and one deadline is early September. Hallstrom highlighted the Target Foundation which accepts grant applications on March 1 and May 31. Cargill’s deadline in November 18.

In the current budget the 35W Access project didn’t get moved up as expected. Construction isn’t scheduled to start until 2016 or 2020. Transportation funding needs to be increased for the project to be moved up. Brandt noted that the Lake Street portion is ahead of the others and the Hwy 62 project is going ahead (up to 42nd street).

KBP will not submit official financial requests to the Mpls. Mayor or Sabos’ office until a firm budget is established for the bridge project. Jevning asked what the expected time line is for the bridge and how KBP should keep the project in the for front of people’s minds while funding is being raised. In response to this questions Hinds stated that he will rework the timeline and create a budget for the initial design process. Jevning will add KBP into the RiverLake Final Design Report to ensure that bridge project will be reviewed by city council members in this context. The KBP committee will meet with city council members (after elections) to update/present the project to them. Again, in order to move ahead the project cost, timeline and goals will need to be solidified.

8)       Other: Motzenbecker met with Mary Altman, Director of Cultural Affairs for Minneapolis, to inquire about getting the bridge project moved up in the CLIC process. She was very supportive.  KBP will request a letter of support from Altman.

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