Kingfield Neighborhood Association
Board of Directors Meeting
March 14, 2007

Minutes

Board Members Present: Mark Hinds, Dave Saddoris, Ben Kristensen, Erik Lindseth, Shawna Gibson, JobyLynn Sassily, Dianna Schleisman, Arthur Knowles, Thor Anderson, Tom Parent (alternate)
KFNA Staff Present: Sarah Linnes-Robinson
Board Members Absent: Peter Hallstrom, Niki Valens, Martha Ingram
Meeting Called to Order: Lindseth called meeting to order at 7:10 PM.
Community Forum: No discussion for community forum.
Secretary’s Report: Jan. & Feb. board meeting minutes approved.
Treasurer’s Report: Treasurer’s report approved.
Redevelopment Committee Report: Parent reported that there is no new business to discuss
NRP Committee Report: Knowles reported that there is no new business to discuss.
Green Committee Report: Saddoris reported that his committee is forming a dodgeball team.
Newsletter Committee Report: Anderson reported that the spring edition has been published.
King Bridge Partnership: Minor changes to meeting notes were indicated.
Farmers’ Market: Knowles asked if new members are able join. Linnes-Robinson indicated that the committee is nearly done with its assignment.
Crime and Safety Committee: Gibson clarified minutes for board members.

Projects
Art to Di for: Linnes-Robinson clarified budget issues for board members, indicated that the final budget numbers are still being tabulated. Saddoris asked about exits at the event location. Linnes-Robinson indicated that there are sufficient exits. Lindseth wondered whether or not the budget needed to be approved. Hinds replied that it has already been allocated.
Walldogs: 3 sites have been assigned. 6 sites have not yet been assigned. Further discussion postponed until New Business.

Old Business:
Budget: Linnes-Robinson described the budget as reflected in Fiscal 07.xls document. Schleisman asked why T-shirts are not in budget. Linnes-Robinson explained that old stock will be used, in addition to new Walldogs T-shirts. Lindseth reminded board that the exec. com. has reviewed and approved the document. Budget approved.
Saving Account Recommendation: Kristensen explained the benefits of an “eTrade” savings account. Linnes-Robinson explained preference for putting $30,000 into account. Saddoris stated that he is not in favor, as he had a back (bad?) transaction with eTrade in the past. Motion carried with Saddoris voting “no”.
HR Policy Amendment: Board discussion led to amendment to HR policy with the following statement: “Regular employees will get a regular stipend at the end of the year based on the number of hours worked”. It was further amended as follows: “If employee terminates employment during the calender year the stipend will be prorated and paid upon termination. Neither temporary employees or independent contractors are eligible for an annual stipend”.
Regarding the issue of posting open positions, it was amended that: “only employee positions need be posted, not temporary employees or independent contractors”.

New Business:
Farmer’s Market Temporary Employee Coordinator Job Description: Linnes-Robinson explained that this job will be similar to last year, with increased hours. Hourly rate is $15. Linnes-Robinson indicated that the position would need to be posted ASAP. Terms were adopted.
Stormwater Site Participant’s Contract: Saddoris explained contract (see document). Linnes-Robinson indicated that there will be another agreement for commercial properties. It was agreed that the contract be amended with the addition of an “initial” line next to Statement 10 in the contract. In addition Lindseth agreed to rework the waiver clause in this and the commercial contracts.
Walldog Site Organizer Independent Contractor Contract: The contract was approved with the stipulation that the project cost will be split 50/50 between the neighborhoods (KFNA & LNA)
Property Variance: Board approved a variance seeking permission to split Sassily property. Sassily abstained.
Annual Meeting Plans: Annual meeting is Monday, April 16th. Board discussed how to use allocate time during the meeting. Linnes-Robinson and board committee chairs agreed to take responsibility for various aspects of the event.

Meeting adjourned at 9 PM.

Minutes prepared by Thor Anderson.
KFNA Board Secretary – Peter Hallstrom

KFNA Board President – Erik Lindseth

Kingfield Neighborhood Association
Board of Directors Meting
February 14, 2007

Minutes

Board Members Present:, Peter Hallstrom, Joby Lynn Sassily, Erik Lindseth, Dave Saddoris, Darrell Gerber, Ben Kristensen, Shawna Gibson, Martha Ingram, Thor Anderson, Mark Hinds

KFNA Staff Present: Sarah Linnes-Robinson,

Other Attendees: Tom Parent, Jake Weir

Board Members Absent: Arthur Knowles, Diana Schleisman, Niki Valens,

Meeting Called to Order: Erik Lindseth, 7:10PM

Community Forum:

Secretary’s Report:
Minutes unanimously accepted.

Treasurer’s Report:
Sarah Linnes-Robinson noted that KFNA should consider opening a higher interest bearing account.  Linnes-Robinson informed the board that she and the KFNA Treasurer would research options for a savings account and present it to the executive committee and the board.

Redevelopment Committee Report:
No questions for committee chair, Tom Parent

NRP Committee Report:
No questions regarding the NRP minutes

Green Committee Report:
No questions regarding Green Committee minutes

Newsletter:
Martha Ingram informed the board that the newsletter deadline is Friday, February 16.

King Bridge Partnership:
No meeting
Mark Hinds is developing a memorandum of understanding with the City of Minneapolis and Hennepin County.

Farmer’s Market:
No minutes. Linnes-Robinson informed the board that the first meeting of the task force was in January and the task force discussed proposing a monthly theme for the Market.  Linnes-Robinson also informed the board that boardmember Thor Anderson decided to resign from the task force and a replacement may be considered.

Crime Prevention and Safety (CPaS) Committee:
Shawna Gibson informed the board that there were no updates on the issues with Westrum’s.  Gibson also noted that Westrum’s is for sale.

Bike Taskforce:
Linnes-Robinson noted that the taskforce met in January and will be working on increasing bicycle ridership in the neighborhood with the aim of applying for the TLC grant program.  Linness-Robinson informed the board that the bike taskforce might merge with the Farmers Market taskforce.

Projects:
Art to DI for
Linnes-Robinson informed the board that Artist registration would continue through March 5, 2007, with the event being held March 24, 2007 at Leonardo’s Basement from 7-9 pm and an after party 9-Midnight.

Walldogs
Linnes-Robinson provided an update and informed the board that a budget will be provided next month.

Transportation
Darrell Gerber provided an update on the BRT stop at 46th and 35W and noted that he was appointed as a representative for the project.

Old Business:
Financial Policy review–Erik Lindseth provided an overview of the Policy and the changes to the board.  Gerber moved and Joby Lynn seconded the motion to adopt the new Financial Policy.  Mark Hinds stated that the Executive Director should be allowed to sign all contracts.  Hinds moved and Joby Lynn seconded that all contracts shall be approved by the Board of Directors directly or through its approval of a project based budget and signed by a member of the KFNA Executive Committee or Executive Director.  The Amendment to the Financial Policy passed unanimously.  Hinds also noted that under the Fundraising and Grant writing section, the Executive Director should be able to sign any grant agreement.  Hinds moved and Martha Ingram seconded the motion that the Board of Directors shall approve the acceptance of all grants; a member of the Executive Committee or Executive Director shall sign any grant agreement.  The amendment passed unanimously.  Hinds also moved that the words  “…unless expenditure is consistent with the approved contract from the board…” be added to the end of the first sentence under part IV Accounting, part D paragraph three.  Joby Lynn seconded the motion and it carried unanimously.  Hinds moved that the KFNA Financial Policy be adopted as amended and it passed unanimously.

40th and Lyndale Taskforce—Tom Parent informed the board that Matt Perry from the Taskforce asked that the KFNA representative not be a KFNA boardmember.  Ingram moved and Hinds seconded that Joby Lynn be appointed to the Lyndale Taskforce as a KFNA boardmember representative with Joby Lynn complying with the KFNA Liaison Policy.  The motion passed unanimously.

New Business:

NRP Plan Modifications—Linnes-Robinson provided an overview for the board and noted that the second Plan Modification should be eliminated and that in the new third Modification should be $21,000 instead of $20,000.  Hinds moved and Ingram seconded the motion to accept the three NRP Plan Modifications as amended.  The motion passed unanimously.

Board Recruitment Parties—Erik Lindseth informed the board that there would be two recruitment parties hosted by boardmembers who are leaving the board once their terms end in April 2007.  Martha Ingram will be hosting with Erik Lindseth and Thor Anderson on March 9 and Mark Hinds will host a party with Diana Schleisman and Tom Parent on March 31.

9:00 pm – Meeting adjourned and moved to social time with community members.

Minutes prepared by Ben Kristensen, KFNA Board Member.

KFNA Board Secretary – Peter Hallstrom

KFNA Board President – Erik Lindseth

Kingfield Neighborhood Association
Board of Directors Meeting
January 10, 2007

Minutes

Board Members Present: Martha Ingram, Erik Lindseth, Ben Kristensen, Peter Hallstrom, Dave Saddoris, Mark Hinds, JobyLynn Sassily, Tom Parent (alternate)
KFNA Staff Present: Sarah Linnes-Robinson
Board Members Absent: Thor Anderson, Shawna Gibson, Arthur Knowles, Dianna Schleisman, Niki Valens
Meeting Called to Order: Lindseth called meeting to order at 7:11 PM.
Community Forum: No discussion for community forum.
Secretary’s Report: December board meeting minutes to be approved at February meeting.
Treasurer’s Report: No report this month due to holiday break.  December and January reports to be discussed at February meeting.
Redevelopment Committee Report: The American Institute of Architects (AIA) will conduct a design charrette looking at options for the funeral home property at 37th Street and Nicollet Avenue the weekend of February 9-11.
Negotiations regarding the future of the Lander property at 38th Street and Nicollet are ongoing between Lander and interested parties.
NRP Committee Report: No December meeting to discuss.
Green Committee Report: Saddoris stated that upcoming meeting dates will need to be rescheduled due to a conflict with classes.  Dates of meetings to be determined by committee members.
King Bridge Partnership: Meeting to be scheduled for early February.
Farmers’ Market: The Farmers’ Market task force had an initial meeting.  The task force is currently looking for a KFNA board representative to replace Anderson who cannot participate in the task force.
Crime and Safety Committee: No discussion.

Projects
Art to Di for: The web site is up and running.  Post cards to artists are to be mailed out this week with a notice to the neighborhood to be mailed in March.  Ways to notify additional artists inside and outside of Kingfield are being sought.
Walldogs: A steering committee has been formed and is currently reviewing potential sites.  Negotiations with site owners will begin as sites are chosen.  Organizers of the project are working with Steve Poor to coordinate with the city.  The event will take place in mid-September.
Transportation: The “Access Minneapolis Report: 10 Year Plan” was distributed via email.

Old Business:
Financial Policy: The executive committee was unable to meet prior to KFNA board meeting but will meet on January 15th and submit policy to board at February meeting.
HR Policy Amendment: Postponed to board in February.

New Business:
Bus Rapid Transit Discussion: Jill Hentges from Metro Transit was present to discuss the public input committee for the 46th Street BRT station.  The role of the committee continues to be clarified.  Hentges stated that the group would have input into bus routes and schedules but would have limited input into the station design as the design is mostly complete.  Sassily and Gerber expressed an interest in participating on the committee as KFNA board representatives.  Rosie Dolata was suggested as a neighborhood representative.  Motion by Hinds (Seconded by Ingram): Gerber to be KFNA board representative and Sassily and Dolata to be possible neighborhood representatives.  Motion carried unanimously.
City Coordinator’s Community Engagement Report: A meeting is scheduled for January 29th for community input on the report.  Lyndale Neighborhood Association and other neighborhoods have drafted a response to direct the city in its community engagement efforts.  These groups would like to present a unified response from multiple neighborhoods with the goal of establishing a continuation of NRP or formation of a similar program.  A meeting for community leaders is scheduled for Tuesday, January 16th at 7:00 PM at Harrison  School/Park.
Gerber motioned (Seconded by Sassily): KFNA to offer preliminary support of the response with discussion continued via email for approval of a final draft.
Discussion:
Gerber: Community involvement needs to begin in the early stages of planning processes.  Accountability of neighborhood organizations is key and should be specified.
Linnes-Robinson: Community engagement needs to be facilitated by meetings  scheduled when community members can attend.
Motion carried unanimously.  NRP committee to review letter highlighting NRP’s influence and support for KFNA.
40th Street and Lyndale Board Representative: Doug Kress has expressed interest in representing the neighborhood in this group.  This group will work with AIA process to help design the node at this intersection.
Ingram motioned (Seconded by Sassily): KFNA to contribute staff support provided the 40th and Lyndale group recognize KFNA representatives Sassily and Kress who will provide periodic reports to the redevelopment committee.
Discussion:
Gerber stated that it is important to consider commuters who use the Lyndale corridor in the planning process.
The redevelopment committee will plan on inviting the AIA to present at future meeting regarding this project.
Electronic Billboards: A brief discussion was held regarding the new electronic billboard along 35W near 27th Street.  Saddoris will follow up on this subject.
Meeting adjourned at 8:26 PM.

Minutes prepared by Peter Hallstrom.
KFNA Board Secretary – Peter Hallstrom

KFNA Board President – Erik Lindseth

Kingfield Neighborhood Association
Board of Directors Meting
December 13, 2006

Minutes

Board Members Present: Arthur Knowles, Diana Schleisman, Peter Hallstrom, Joby Lynn Sassily, Erik Lindseth, Dave Saddoris, Darrell Gerber, Ben Kristensen, Niki Valens, Shawna Gibson, Martha Ingram, Thor Anderson,

KFNA Staff Present: Sarah Linnes-Robinson, Joanna Hallstorm

Other Attendees: David Pitowski, ???, Jill Hentges, Elizabeth Glidden, Tom Parent, Joane Goffman, Jake Weir, Mari O’Rourke

Board Members Absent: Mark Hinds

Meeting Called to Order: Erik Lindseth, 7:12PM

Community Forum:
Elizabeth Glidden – 8th Ward Minneapolis City Council Member
40th and Lyndale taskforce held a good community meeting not long ago. Submitted application to the Mayor’s GCDT. Her office found out yesterday that the taskforce was selected as one of two or three projects citywide. The level of assistance is unknown and will likely depend on project need.
The 46th street transit station. Jill Hentges, Metro Transit, was in attendance. She worked at putting together the public input/involvement process.  Councilmember Glidden passed out the flier for the first committee meeting. Kingfield will have one member who is appointed by KFNA as a representative as well as another member for the neighborhood appointed by Councilmembers Glidden and Benson. Other abutting neighborhoods will also have reps along with council member appointees from the neighborhoods: 3 – Neighborhood appointed, 1 – council member appointed from neighborhoods (4 total), 2 – at-large members appointed by council members, 2 – City council members (Elizabeth Glidden and Scott Benson) The want committee members to be those who regularly use transit in a number of different ways. The committee will give input on the design and layout of the station. They will also get to help determine the station name. The committee will be the primary community input vehicle for design and construction of the station. There will be four meetings. The station has already largely been designed so there is not a lot of flexibility. Kingfield needs to make its appointment by the first meeting January 23rd, 7-8:30PM at Field Community School, 4645 Fourth Ave S, Mpls.
The city council adopted the budget for the city Monday. Two big focuses were public safety (more funding for hiring police and technology, restorative justice, etc.) and libraries (there is a huge funding gap for the city libraries. Stopgap funding was provided from the city. Additional work will be done down the road to diversify and solidify the library funding stream. Two committees formed: 1) making long-term financial recommendations, 2) investigating changing Hennepin County’s role in the Minneapolis library system. Will also be looking at the way that LGA funding streams are directed to see if there is a way to lessen the library board’s dependence on LGA funding for operation.)

Secretary’s Report:
Arthur – Words left out.
Dave – Correct name for Green program was Stormwater Modeling program
Minutes unanimously accepted as amended.

Treasurer’s Report:
Dave commented that he really likes the new format; multiple board members agreed. He also suggested that there be a collapsed category total (e.g. give the total for all salaries in addition to the itemized listing)
Diana – What is negative amount for business association? We loaned them money.

Redevelopment Committee Report:
No questions for committee chair, Tom Parent

NRP Committee Report:
Peter – Is Senior Citizen program taking place here at King Park? Yes.
Dave – Is the Nicollet-East Harriet Business Association planning for office and staff? Yes, apparently.

Green Committee Report:
No meeting
Dave gave an update on the LCCMR grant application. KFNA was not invited to make a presentation to the LCCMR committee. It was a competitive program with 85 applications and 30 projects invited to make presentations. Final funding decisions will come from the invited projects. Erik thanks Green Committee for putting that together on short notice.

Newsletter:
Niki – Really liked Thor’s article on the movie.

King Bridge Partnership:
No meeting
Hinds is securing letters of consent from partners. (Hennepin County, City of Minneapolis, Park Board, MnDOT)

Farmer’s Market:
No minutes. First meeting of task force is tomorrow night.

Crime Prevention and Safety (CPaS) Committee:
Erik – Observation that crime was most salient issue raised by people during the fundraising calls.
Joby Lynn – How are we going to assist Westrum’s in selling place? CPaS is finding no neighborhoods wanting to close down the bar. It has deteriorated since it became a regular bar. There is interest in returning it to a 3.2 bar as it was before. Mary O’Rourke commented that she has heard some different comments from neighbors concerned about the ownership. The owners have approached KFNA expressing interest in selling and wanting to involve KFNA in order to help find a good fit for the neighborhood. Councilmember Glidden updated that the owners are having some serious problems with the business and would need assistance to retain ownership.  Their licensing is particularly in very serious shape right now. Question asked about if liquor license transfers with ownership change. Thought that it does not. What were the incidents? Out of compliance with liquor licenses, public urination, noise problems. Speak with Shawna
Block club leader training will take place at the next meeting along with the normal business.

Bike Taskforce:
The taskforce will be meeting in January. It will be working on increasing bicycle ridership in the neighborhood with the aim of applying for the TLC grant program. Details of the grant have not been released to date, though.

Projects:
Art to DI for
March 24, 2007 at Leonardo’s Basement
Artist registration will be on website next week. We’ll accept applications through the holidays and into next year. Community artists as well as resident dabblers are eligible.
The committee is expecting to double the size of the show this year.
Walldogs
Will now be looking at 4 days beginning September 15 for the painting.
Have identified close to 20 sites for murals in Lyndale and Kingfield neighborhoods. Will select 6-8 over next few months. Looking at the north wall of the main King Park building for the signature mural.
Received the first grant for $1000 to support artist stipends.
Lead artists will all be Walldog artists but how to form the painting teams is still to be determined.
A steering committee will be formed soon to get the project going more rapidly.
Transportation
Money is included in the new budget for implementing the 10 Year Transportation Plan. This includes capital money as well as planning and operations. The street car study is still in the examining phase. Nicollet through Kingfield is on the preliminary list of possible routes.

Old Business:
None

New Business:
Office Lease – Two proposals: 1) share space with Lyndale Neighborhood in their office building; 2) Renew the lease with the Center for Performing Arts. The KFNA Executive Committee unanimously recommended renewing the CPA lease (Option 2). Other options looked at a) move into the 38 development project, or 2) moving into the cabin north of the main park building in King Park. The 38 development project is no longer taking place and the cabin is now being used by a park board program. Sarah, KFNA Executive Director, recommended remaining where we are. It works well plus there is a possibility down the road of the building being sold as a new artist’s cooperative. KFNA would have an opportunity to enter a partnership with them. It is also important for KFNA to remain in the neighborhood. Darrell Gerber moved the amendments to the sublease agreement (extension through next year and other language changes. Includes giving KFNA a clearer way to terminate the lease ). Joby Lynn seconded. Erik stated that a concern of the executive committee was that we be able to terminate early if other options appear. Dave – What language did the original contract contain with regards to the owner being able to terminate the contract? Was very vague and the revision only gives KFNA additional flexibility not the owner. How would the contract be affected by the possible ownership change particular with a change in ownership model to a cooperative. Shawna said that leases transfer with a change in ownership and it would likely not be affected by the model used. Erik – It is less expensive to rent at the CPA than at the other options considered. The executive committee also felt it was very important that KFNA remain in the neighborhood. Motion passed unanimously.

Committee Chairs gave a brief overview to public members of the committee and their projects.

8:30PM – Meeting adjourned and moved to social time with community members.

Minutes prepared by Darrel Gerber, KFNA Board Member.

KFNA Board Secretary – Peter Hallstrom

KFNA Board President – Erik Lindseth